Every location a business operates carries a stack of licenses: liquor, health, sales tax, occupancy, and more. Each one renews on its own cadence, with its own agency, form, and fee, and most operators track all of it in spreadsheets. ClearBot replaces the spreadsheet. It tracks, prepares, and files every renewal for every location, across every agency and jurisdiction, so a lapse stops being possible. It currently covers 38 states.
Renewals are scattered
A single Chicago restaurant answers to the city clerk, the county health department, the state liquor authority, and federal requirements on top. No two share a portal, a form, or a renewal date. And the cost of missing one is brutal: a lapsed California liquor license means a full re-application taking 12 to 18 months, Texas fines run $500 per day with no cap once the grace window closes, and a lapsed Illinois health certificate forces closure for three to six weeks.
Every agency exposes a different slice of the requirements. Nobody hands you the whole picture.
Four steps, then it runs itself
Onboarding starts with whatever exists: locations and license records, however messy. ClearBot extracts and verifies every renewal date, maps each license to its issuing agency, form, fee, and cadence, then becomes the system of record. From there it watches every deadline, and the operator watches one dashboard.
Behind the last two steps, ClearBot agents monitor 500+ agency portals daily, catching form changes the day they ship and updating fee schedules automatically.
Every deadline, one view
The dashboard reduces a wall of jurisdictions to a single question per license: how many days are left? A liquor license at four days out gets prepared now. A food service certificate at 247 days sits quietly. Alerts route by location, so owners and managers only hear about the deadlines that are theirs.
Four real licenses from the dashboard, on one clock. The tan band at the start is the prepare window: anything inside it gets worked now.
You approve, ClearBot files
When a renewal comes due, the form arrives pre-filled, the fee already calculated, the payment already routed. The operator's only job is to approve. ClearBot submits, logs the confirmation, and starts the clock on the next cycle. That's the whole promise on the homepage, kept one filing at a time: zero missed renewals, all-time.
Forms pre-filled, fees calculated, payments routed, submissions logged. Approval is the only human step left.